[Specimen of Memorandum of Association and Rules &
Regulations of Resident Welfare Association (RWA)]
Memorandum of Associations
(Resident Welfare Association)
Name of the Society : The
Name of the Society shall be ----“LMN”----------------------------
Registered Office : The
registered office of the Society shall be and remain in the National
Capital Territory of Delhi and at present is its following
Working Area of the Society :
Aims of Objects of the society : The main aims and objects for which the society is
established are as under:-
1. To make best efforts for creating
mutual harmony, co-operation and love and affection amongst the
2. To take up the matter with the
competent authorities for common interest of the residents for
providing and or improving upon common facilities in the area like
- Park, drainage, roads, street-lights, scavenging, water and
electricity supplies, banking, post office , bus services
facilities, community hall and Barat-Ghar, milk booth, health
centre, rationing shop, mini-super bazaar, shopping facilities.
3. To arrange establish and open libraries, reading rooms for the
use of residents/members.
4. To arrange and organize social and cultural functions from
time to time.
5. To make adequate arrangements for
poor, widows and handicapped orphans, old aged and mentally retired
6. To maintain run and construct
Basti Vikas Kendra, Jan Suvidha Parisar, Roads, Foot Path, Anganvari,
Libraries etc. with the help of concerned Government authorities for
giving the education to the students, socially neglected people and
7. To publish books, magazines and
other publications for the promotion, protection and advancement of
8. To approach the concerned authorities for redressal of
grievances of members of society.
9. To make correspondence in lawful
manner to arrange meetings, conferences, with the concerned
10. To disseminate information of
the Government Rules, policies, notifications among the members of
12. To arrange and establish medical and charitable
13. To provide lectures by the
expert team of the Doctors, Journalists, Lawyers and Professionals
14. To help and assist poor and
needy residents and their families during emergencies such as flood,
war, earth-quack and rains.
15. To receive and collect any gift,
subscriptions and donations either in cash or in any kind or acquire
by and other lawful ways and means and open the same in fulfillment
of all or any other aims and objects of the society, the income and
property(s) of the society shall be applied solely for promotion and
fulfillment of the aims and objects of the society. If any person
wants to contribute, donate or give subscription, the same shall be
spent towards the promotion of the particular objects only.
16. To open, found, establish,
promote, set up, run, maintain, arrange finance, support and / or
help the various community development programs/activities and also
construct and develop the community halls, Shochalaya, Charitable
Dispensaries, hospitals, libraries and other buildings/institution
for use of general public and for welfare or the general public.
17. To arrange and organize various
kinds of Welfare programs e.g. Vocational Education, entertainment,
games etc. for children, working men & women.
18. To do such other things / acts/
activities which are necessary and which may be incidental or
conducive to the attainment of any of the object of the Society.
19. All the income earnings,
movable, immovable properties of the society shall be solely
utilized and applied towards the promotion of its aims and objects
only set forth in the Memorandum of Association and no portion
thereof shall be paid or transferred directly or indirectly by way
of profit, dividends, bonus in any manner whatsoever to the present
or past member of the society or to any persons claiming through any
one or more of the present or past member. No member of the society
shall have any personal claim on any moveable or immoveable
properties of the society or make any profit whatsoever by virtue of
: The names, addresses, occupations and
designations of the present members of the Governing Body of the
Society is entrusted as required Under Section 2 of the Society
Registration Act, 1860 as applicable to the National Territory of
Delhi are as follows:-
||Name & Address
Desirous Persons : We, the
undersigned are desirous persons of forming a society names “LMN”
under the Societies Registration Act, 1860 as applicable to the
National Capital Territory of Delhi in pursuance of theMemorandum of
Association of the society:-
||Name & Address
Rules & regulation of the Society
(Resident Welfare Association)
of the Society : Name
of the society shall be ------------“XYZ”-----------
membership of the society is open to
any person who has attained the age
of majority and has interest in the development of the society and
abides by terms and conditions of the society without discrimination
of the religion, caste, creed or colors, but subject to the approval
of the governing body.
rate of subscription for all the members shall be Rs. ______ per
month and admission fee Rs._______ per member.
governing body of the society may refuse any person for the
membership, provided reasons for refusal shall be communicated to
the person concerned in writing with reason.
governing body of the society may
terminate any member from the society on the following grounds:-
(i) On his/her death
(ii) If the member fails to pay
subscription for three successive years from the due date of paying
(iii) If the member of the society works against the aims and
objects of the society
(iv) If the membership of the society tender his/her resignation
to the society.
(v) If the member fails to attend
three successive meetings of the general body without intimation in
writing. The reason for termination shall be communicated to the
concerned member in writing.
such expelled member shall have right to appeal to the general body
of the society which may or may not be accepted. All the appeals
shall be preferred to the general body of the society; the decision
of the general body shall be final. The reason of rejection shall be
communicated to the concerned member.
case an expelled / terminated member is Re-admitted by the general
body the same person / member shall have to pay all dues upto date.
The decision of the general body shall be final.
& Privilege of : Every
member shall have right to participate in the Membership general
body meeting. Besides this, he/she shall have also right to vote in
the meeting of the society. Every member shall be entitled to
participate in the meetings, functions and get-together programmes
of the society.
& Notice of the meetings:-
A. General Body: There
shall be a general body of the society consisting of all the
members. The meeting of the general body shall be held once every
year with 2/3rd quorum. No quorum shall be required in the
adjourned meeting. An emergent meeting of the general body may also
be summoned on the written request of 3/4th members, with _____ days
prior notice for such meetings. The notice period of the general
meeting of the general body shall be _____________ days. The
following business shall be transacted in these meetings:-
(i) To prepare annual programs and policies.
(ii) To discuss and to decide all such matters and issues which
are directly or indirectly related to the affairs of the society.
(iii) To pass annual budget of the society.
(i) To appoint in a qualified auditor for conducting annual
audit of the society.
(ii) To consider any other business brought forwards by the
Body : There shall be a governing body
of the society to look after and to manage the day to day affairs
of the society. It shall consist of minimum ________ and maximum
_______ members including the office bearers. The meetings of the
governing body shall be held every ___________ months with 2/3rd
No quorum shall be required in the
adjourned meeting. An emergent meeting of the governing body may
also be summoned on the written request of 3/4th members by _____
days notice of the meeting. The notice period of the governing body
shall be _________ days. The following business shall be transacted
in these meetings:-
a) To take necessary steps for the
implementation of all the programmes and policies drawn by the
b) To approve the necessary expenditure to meet the day to day
requirements of the society
c) To take decisions on application for membership
d) To appoint committee for disposal
of any business of the society or for advice on any matter
pertaining to the society.
e) To arrange finance if required
from other bank(s), institutions or individual on reasonable terms
and conditions and the governing body as a whole is liable for its
f) To appoint, terminate and fix duties of any staff.
g) To receive, to have custody of
and to expand the funds of the society and manage the properties of
h) To sue and defend all legal proceedings on behalf of the
i) To take all such other legal steps
which may appear beneficial for the smooth and better management of
j) The following is the present structure / strength of the
1. President : One
2. Vice-President : One
3. General Secretary : One
4. Secretary : One
5. Treasurer : One
6. Finance Advisor : One
7. Executive Members : One or maximum
& Duties of the office bearers:
a) He/She shall preside all the meetings of
general body and governing body.
b) In case of equality of votes in any meetings, he/she Shall
tender his/her casting vote.
c) He/She shall supervise work of other office bearers from time
Vice President :
In the absence of the President the
Vice-President shall enjoy all powers and duties which are entrusted
to the President. He/She will also assist to the President in
his/her duties from time to time.
a) He/She shall represent the society in public and private
b) He/She shall keep all types of
records of the society including the register of members containing
their names, addresses and other brief particulars.
c) He/She shall undertake all types of correspondence on behalf
of the society.
d) He/She shall convene the meetings
of general body, governing body and inform every member regarding
time, date and venue of the meeting through a _______ days earlier
Secretary : In the absence of
the General Secretary, the Secretary shall enjoy all powers and
duties which are entrusted to the General Secretary. He/She will
also assist to the General Secretary in his/her duties from time to
Treasurer : He/She shall
collect subscription, gifts, grants-in-aid and donations from the
members and the general public and shall be responsible for keeping
and maintenance of a true and correct accounts of the society’s
Executive Members : They will
assist in the day to day work of the society as directed by the
President and General Secretary.
Financial year : The financial year of the society shall
be from 1st April to 31st March, of every year.
of Income and Utilisation of Funds :
Subscriptions, donations, grant-in-aid and gifts from the members
and the general public shall be the source of income of the society.
All the income of the society shall be utilized towards the aims and
objects of the society.
of Bank Account
: The funds of the Society shall
be kept in a scheduled bank. The bank account of the society shall
be operated by the Treasurer and/or any one of the President or
of Accounts :
The accounts of the society shall be audited by the qualified
auditor every year to be appointed by the Governing Body.
up Casual Vacancies
: The Casual vacancies may be filled up
by the resolution passed by majority of votes by both the governing
body and general body up to the next election.
: The governing body of the society shall be elected for a
term of ________ years in general body meeting. The raising hands
shall be the mode of election. The newly elected governing body
list should be attested by three out going office bearers and it
will be filed with registrar of the societies, Delhi.
list of Managing / Governing Body (Section 4 of the Act) :
Once in the month of April every year a
list of the office bearers and members of the governing body of the
society shall be filed with the Registrar of Societies, Delhi as
required under section 4 of the Societies Registration Act, 1860.
Proceedings (Section 6 of the Act):
The Society may sue or be sued in the name
of the President / General Secretary as per provision laid down
under section 6 of the Societies Registration Act, 1860 as
applicable to the National Capital Territory of Delhi.
(Section 12 & 12A of the Act) : Any
amendment in the Memorandum of Association or rules will be carried
out in accordance with procedure laid down under section 12 and 12A
of the Societies Registration ACt, 1860.
and Adjustment of Affairs (Section 13 & 14 of the Act) :
If the society needs to be dissolved it shall be
dissolved as per provision laid down under section 13 & 14 of the
Societies Registration Act, 1860 as applicable to the National
Capital Territory of Delhi.
of the Act :
All the provisions under all the
sections of the Societies Registration Act, 1860 as applicable to
the National Capital Territory of Delhi.
Certified that this is the correct and true copy of Rules and
Regulations of the Society.